MENU

MISSION: Advancing the national interests of the Philippines and the Filipino people in the areas under the jurisdiction of the Consulate General

VISION: We are an organization of competent, dedicated and highly-motivated personnel. We deliver consular services with the highest standards of professionalism and commitment. We are partners of Filipinos overseas in the promotion and protection of their rights and well-being, and in the pursuit of national interest and economic advancement.

SERVICES: In contrast to the Embassy or diplomatic post, which focuses on higher level political representation in the host government’s capital, a Consulate General focuses on the delivery of consular services including the issuance of passports and visas, civil registration, notarials, authentication and other legal services, assistance to nationals, economic diplomacy and promotion of Philippine culture and fostering good relations with local governments and the Filipino community.

JURISDICTION: The following Japanese prefectures are covered by the consular jurisdiction of the Consulate General:

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FEEDBACK MECHANISM AND PROCEDURE FOR FILING COMPLAINTS:
PERFORMANCE PLEDGE:
We are an organization of competent, dedicated and highly motivated personnel, who adhere to the highest ethical standards of government service, and who devote our energies for the benefit of the Filipino people. We have a highly responsive system, which ensures effective delivery of services.
Our personnel are our greatest asset and are committed to delivering quality service to the Filipino people.

We welcome feedback, suggestions, comments or complaints from stakeholders in relation to our service delivery. These may be given in writing on the feedback form of the Consulate General or by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

PASSPORTS

REQUIREMENTS:

PASSPORT RENEWAL

Basic requirements for regular renewal of ePassports (dark maroon, with ePassport symbol):

  • Personal appearance of applicant who should wear decent attire with collar. Remove any jewelry, colored contact lenses;
  • Fully- accomplished application form (may be downloaded here );
  • Passport for renewal;
  • Photocopy of passport photo/data page and amendment page, if applicable.  
  • One (1) self-addressed envelope (A4 size - 120 x 235 mm) with ¥960-worth of postage stamps;
  • Passport fee of ¥7,800 (cash only);

Additional requirements listed below if applicable to the passport applicant

ADDITIONAL REQUIREMENTS FOR THE FOLLOWING :  

If applicant is a minor (below 18 years old):
- Copy of passport photo/data page and last page;
- Valid passport and copy of passport photo/data page of parent/ legal guardian (Mother only if the child’s parents are not married. If mother cannot be present,  authorization and valid ID should be presented by the father or legal guardian.)
- Original and copy of minor’s PSA/NSO Birth Certificate that has been authenticated (red ribbon) by the DFA in the Philippines or Report of Birth issued by the  Consulate. Local Civil Registrar transcription is required when entries in the Birth Certificate are unreadable.
- Personal appearance of Filipino parent/s or legal guardian

If applicant is a married woman who wishes to use her married surname in her new passport:
-Original and copy of PSA/NSO Marriage Certificate that has been authenticated (red ribbon) by the DFA in the Philippines or Report of Marriage issued by the  Consulate. Local Civil Registrar transcription is required when entries in the Marriage Certificate or Report of Marriage are unreadable.

If applicant is a formerly married woman who wishes to revert to her maiden name:
- Original and copy of Philippine Statistical Authority (PSA)/ National Statistics Office (NSO) Birth Certificate that has been authenticated (red ribbon) by the Department of Foreign Affairs (DFA) in the Philippines. Local Civil Registrar transcription is required when entries in the Birth Certificate are unreadable.
- If widowed, original and copy of PSA/NSO Death Certificate of the deceased Filipino spouse (issued less than 6 months     before date of passport application). Local Civil Registrar (LCR) transcription is required when entries in the Death Certificate are unreadable; or Koseki Tohon for Japanese spouse.
-If annulled, original and copy of the DFA-Authenticated Philippine Court Order effecting the annulment.

-If divorced by a foreign spouse: original and copy of the DFA-Authenticated Philippine Court Recognition effecting the foreign divorce
-Original and copy of annotated PSA/NSO Marriage Certificate or Report of Marriage (issued less than 6 months before date of passport application). Local Civil Registrar (LCR) transcription is required when entries in the Marriage Certificate/ Report of Marriage are unreadable.
-Original and copy of PSA/NSO Advisory on Marriages (issued less than 6 months before date of passport application).

If passport to be renewed is not an e-Passport but a Machine Readable Passport (MRP- maroon cover) or a Machine-Readable-Ready Passport (green cover) or a brown passport:

-Copy of passport photo/data page and last page if MRP or MRRP / Copy of passport pages 1,2,3,4 and last page if brown passport;
-Original and copy of PSA/NSO Birth Certificate that has been authenticated (red ribbon) by the DFA in the Philippines. Local Civil Registrar transcription is required when entries in the Birth Certificate are unreadable.

If applicant is legally adopted, please also submit the following:

-Original and copy of PSA/NSO Birth Certificate that has been authenticated (red ribbon) by the DFA in the Philippines reflecting name before adoption or Report of Birth issued by the Consulate  and

-Original and copy of Philippine Court Order on Adoption and Certificate of Finality

If applicant availed of dual citizenship or election of Philippine citizenship under RA 9225 please also submit the following:

-Original and copy of Oath of Allegiance
-Original and copy of Order of Approval and
-Original and copy of Identification Certificate, if available

NEW PASSPORT
REQUIREMENTS FOR FIRST TIME PASSPORT APPLICATION
-Duly accomplished passport application form -  (may be downloaded here )
-Original and photocopy of the applicant's  Report of Birth or PSA/NSO issued Birth Certificate duly authenticated (red ribbon) by  the DFA
-Self-addressed return envelope (A4 size - 120 x 235 mm) with Yen 960 postage stamps
-Passport Fee of 7,800 yen (cash only)

Additional requirements:

For minor applicants (below 18 years old):
-Valid passport of the parents or legal guardian and photocopy of the data page of said passport
-Original and photocopy of the parents'  PSA/NSO issued marriage certificate duly authenticated (red ribbon) by the DFA or Report of Marriage
-The minor applicant must be accompanied by the Filipino parent/guardian

For the legally adopted:
-Original and photocopy of the PSA/NSO issued amended birth certificate reflecting the new adoptive surname, duly authenticated (red ribbon) by the DFA
-If available,  original and photocopy of the PSA/NSO birth certificate before adoption, duly authenticated (red ribbon) by the DFA
-Original and photocopy of the Philippine Court Order on Adoption and Certificate of Finality

If applicant availed of dual citizenship or election of Philippine citizenship under RA 9225 please also submit the following:

-Oath of Allegiance
-Order of Approval
-Identificate Certificate  (if available)

NOTE: The Consular Officer reserves the right to require additional proof or documents, pursuant to R.A. 8239 (The Philippine Passport Act of 1996) for the purpose of verifying the identity, citizenship and personal circumstances of the applicant.

REPLACEMENT OF LOST/STOLEN/MUTILATED PASSPORTS

REQUIREMENTS FOR LOST, MUTILATED OR TAMPERED PASSPORTS AND PASSPORTS WITH DISCREPANCY:
All cases of lost, mutilated and tampered passports take more time than normal applications with the needed verifications and clearances.

Basic Requirements:
-  Personal appearance
-  Duly accomplished passport application form
-  DFA authenticated PSA (NSO) Birth Certificate or Report of Birth.
-  Same documents required for first time passport applicants

-  One (1) acceptable ID and three (3) supporting documents (original and photocopy)
-  Applicable fees for replacement of lost or mutilated passport , fees for affidavits and fees for verification

ADDITIONAL REQUIREMENTS:

Lost and cannot be found:  Submit Notarized Affidavit of Loss / Salaysay detailing explanation on when, where and how passport got lost. Form available at the Consulate General or download here.

If lost passport is still valid or contains a valid visa, submit Police Report of Loss.

Photocopy of the data page of lost passport (if available).

Declared lost then found:  Submit Notarized Affidavit/ Salaysay with detailed explanation on when, where, and how passport was found) – Form available at the Consulate General or download here.

Original and photocopy of the data page of passport.

Mutilated or damaged passports:  Submit Notarized Affidavit of Mutilation with detailed explanation on when, where, and how passport got mutilated or damaged – Form available at the Consulate General or download here.

Original and photocopy of the data page of mutilated or damaged passport.

LIST OF ACCEPTABLE IDs (At least 1 of the following):

Alien Registration Card or Residence Card
Government-issued picture IDs such as the following:
Digitized SSS ID
Driver’s License
GSIS E-card
PRC ID
IBP ID
OWWA ID
Digitized BIR ID
Senior Citizen’s ID
Other acceptable picture IDs such as the following:
Old College ID
Alumni ID
Old Employment IDs


LIST OF SUPPORTING DOCUMENTS (At least 3 of the following):
NBI Clearance
NSO Marriage Certificate or Report of Marriage
Land Title
Seaman’s Book
Elementary or High School Form 137 or Transcript of Records with readable dry seal
Government Service Record
Voter’s ID
Police Clearance
Barangay Clearance
Old documents issued at least one year prior to date of application that show correct name, date and place of birth, picture and signature of applicant such as the following:
NSO Birth Certificate of child / children
SSS-E1 Form or Microfilmed Copy of SSS-E1 Form
Income Tax Return
Voter’s Certification, List of Voters and Voter’s Registration Record (for newly issued VRR, please attach receipt)
School Yearbook
Community Tax Certificate

IMPORTANT:
1.      The Consular Officer reserves the right to require additional proof or documents, pursuant to R.A. 8239 (The Philippine Passport Act of 1996) for the purpose of verifying the identity, citizenship and personal circumstances of the applicant.
2.       Submission of the required documents does not guarantee issuance of a new passport.

HOW TO AVAIL OF THE SERVICE:

Step

Location

Client

Service Provided

Duration

Person-

in-charge

Fee

Form

 

Consular Area

Prepare Requirements for Renewal of Passport and Line up at Step 1 Window for Processing

  • Current passport
  • Duly accomplished ePassport application form
  • Photocopy of the data page of expired/expiring passport
  • Other applicable requirements as listed above

Prepare Requirements for First Time Passport Application and Line Up at Step 1 Window for Processing:

  • Duly accomplished ePassport application form
  • Report of Birth or PSA issued Birth Certificate duly authenticated by DFA
  • Other applicable requirements as listed above

Prepare Requirements for Lost or Mutilated Passport and Line Up at Step 1 Window for Processing:

  • Duly accomplished ePassport application form
  • PSA issued Birth Certificate duly authenticated by DFA
  • Other applicable requirements as listed above

Provide ePassport application form and other forms if needed by applicant.

Interview applicant, assess and process documents  

Preparation of requirements depends on client

Que takes between 5-10 minutes during heavy days (Mondays and Fridays) and between 1-3 minutes  during ordinary days.

Processing of documents takes an average of 1 minute if applicant’s requirements are complete.

Processing of lost or mutilated passport takes between 3-7 minutes.  

Frontline Processor

NA

ePassport Application Form

Passport Extension Form if applicable

Sinumpaang Salaysay if applicable

All forms may be downloaded from www.osakapcg.dfa.gov.ph

 

 Consular Area

Cashier’s Window

Pay appropriate fee to and get number from the Cashier. Only cash in Japanese Yen is accepted.

Accept payment, issue receipt and number for the que for encoding

Approximately 3 minutes

Cashier

7,800 yen for new or renewed passport

19,500 yen for replacement of lost e-passport

11,700 yen for replacement of lost MRP/Green passport

2,600 yen for extension of passport for emergencies

Official receipt

 

Consular Area

*Only during Overseas Voter Registration Period and for those Filipino citizens eligible to vote.

Proceed to Step 3 area and register as an overseas voter.

  • Photocopy of the data page of expired/expiring passport
  • Duly accomplished OVF Form No. 1

Register eligible Filipino citizens as Overseas Voters

Approximately 5 minutes

OV Processor

None

OVF Form No. 1

4.

Consular Area

Wait for number to be reflected on screen and proceed to Step 4 Window for Encoding and Biometric Capture

Enroll client and capture his or her biometric data

Approximately 5 minutes

Frontline Encoder

NA

 

TRAVEL DOCUMENT

REQUIREMENTS:

  1. Personal appearance of the applicant
  2. Original passport
  3. Proof of urgency of travel
  4. Affidavit explaining why a travel document is being requested;
  5. Three (3) pieces ID photo (appropriate size is 2.2 cm x 4.2 cm.)

Additional requirements in case original passport is lost/stolen:

  1. Copy of the lost/stolen passport, if available, or any of the following:
  1. Original PSA copy of birth certificate and marriage certificate (if applicable) as authenticated by the DFA
  2. Proof of identification (e.g., Philippine-issued IDs or residence card)
  1. Police certificate that the passport was reported stolen or lost (ishitsu shomeisho)
  2. Affidavit of loss

HOW TO AVAIL OF THE SERVICE: 

Step

Location

Client

Service Provided

Duration***

Person-

in-Charge

Fee

Form

1

Consular area

Submit self for initial interview

Prepare Requirements as specified above

Checking of requirements and issuance of travel document form and affidavit form

Approx. 5 minutes

ATN officer

 N/A

Travel Document form and Affidavit

2

Consular area

Client fills up the TD form and accomplishes the affidavit

Assists client in case of further inquiry

Depending on the client

ATN Officer

 N/A

3

Consular area

Submit complete requirements and duly accomplished TD form and affidavit

Processing of TD application form and issuance of payment assessment form

Advices applicant to proceed to the Cashier’s window for payment

Approx.10 minutes

ATN officer

 N/A

None

4

Consular area

Payment of applicable consular fees

Acceptance of payment, issuance of official receipt and confirmation of payment slip

Cashier turns over all documents to the ATN officer for backroom processing

Approx. 2 minutes

Cashier

JPY3,900 for TD

JPY3,250 for Affidavit

JPY1,300 for expedite processing,

JPY3,250 for translation (if necessary)

Official receipt and confirmation of payment slip

5

Backroom

Client is advised to wait while processor encodes and prints out the TD

Encoding and printing of Travel Document and submission to consular officer for signature

Translation of Japanese documents, if any

Approx. 20 minutes

ATN Officer,

Vice Consul/Consul

 N/A

N/A

6

Consular area

Client reviews and receives the Travel Document

Issuance of complete Travel Document

Approx. 2 minutes

ATN Officer

Travel Document and other supporting documents

**Results may vary depending on the client’s concerns and documents                                                             TOTAL PROCESSING TIME: Approx. 39 minutes 

 

REPORT OF MARRIAGE 

REQUIREMENTS:

- Four (4) duly accomplished forms for Report of Marriage. All forms must be filled-up or printed and signed individually, typewritten or written legibly in block letters
- Four (4) photocopies of valid passport (data page) of both the husband and the wife
- One (1) original and three (3) photocopies of the Kon-in Todoke Kisai Jiko Shomeisho
- If the spouse of the Filipino national is Japanese, one (1) original and three (3) photocopies of his Kosekitohon family register with details of the marriage.
- If the spouse of the Filipino national is foreign but not Japanese, one (1) original and three (3) photocopies of Kon-in Todoke Juri Shomeisho
- Self-addressed return envelope : Letterpack 520
- If the Report of Marriage is being filed beyond the reglementary period of thirty (30) days, submit an Affidavit of Delayed Registration of Marriage.
- Fees:
  Report of Marriage - 3,250 yen
  Translation: 3,250 yen per document
  Affidavit: 3,250 yen per document

HOW TO AVAIL OF THE SERVICE:

Step

Location

Client

Service Provided

Duration**

Person-

in-charge

Fee

Form

1

Civil Registry Processing Window

Obtains ROM form and fills out entries in form and prepares all needed requirements including prepaid self addressed envelope

Provides ROM form to client

Approx. 5 minutes

Civil Registry Processor

n/a

4 copies of the Report of Marriage (ROM) form

2

Civil Registry Processing Window

Presents duly filled-up and signed ROM forms and all required documents

Checks if forms are properly filled-up

Evaluates if requirements submitted are complete.

If documents are in order,  advises client to proceed to Cashier’s window for payment of appropriate fees

Approx. 5 minutes

Civil Registry Processor

n/a

n/a

3

Cashier’s Window

Pays appropriate fees to cashier

Accepts payment, provides change and issue official receipt and confirmation of payment slip

Approx. 3 minutes

Cashier

3,250 yen for ROM

3,250 yen per document for translation

3,250 yen per document for affidavits, if any

Official Receipt

4

Civil Registry Processing Window

Submits all required documents, confirmation of payment slip, and self addressed return envelope  

Accepts confirmation of payment receipt, civil registry form and supporting documents for processing and signature of consular officer.  

Advises client that processed ROM will be delivered by mail via self-addressed return envelope  

Approx. 2 minutes

Civil Registry Processor

 

n/a

 

 

**Results may vary depending on the client’s concerns and documents                                TOTAL PROCESSING TIME: 15 minutes

 

REPORT OF BIRTH

REQUIREMENTS:

  1. If the parents of the child are MARRIED
    -  Four (4) original Report of Birth (ROB) forms duly accomplished and signed by the parent.

- Original and three (3) photocopies of the child’s Certificate of Birth or Shessei Todoke Kisai Jiko Shoumeisho . If the certificate has been amended, please also submit the Tsuikan Todoke (original and three (3) photocopies)

- PSA /NSO Birth Certificate (original and three (3) photocopies) and four (4) copies of the data page of the valid Philippine passport of the parent/s, if parent is Filipino
- Four (4) copies of the data page of the parent’s valid passport  or government issued ID, if parent is a foreigner
- Original and three (3) photocopies of the PSA/NSO Marriage Certificate or Report Marriage of the parents.
-If registration is being filed beyond 30 days from the birth of the child, four copies of Affidavit of Delayed  Registration of Birth
-If the child was born BEFORE the marriage of the parents, four copies of  Affidavit of Legitimation

-If the child is already five (5) years old and above , submit a PSA / NSO Certificate of No Birth Record

- If the child being registered has a Japanese or foreign passport, submit four (4) copies of the datapage of  the Japanese/foreign passport

- Self-addressed return envelope (Letterpack 520)

- Fees :  Report of Birth: 3,250 yen /  Affidavit : 3,250 yen (per affidavit) / Translation: 3,250 yen (per document)

  1.   If the parents of the child are UNMARRIED  
    - Four (4) original Report of Birth (ROB) forms duly accomplished and signed by the parent.
    - Original and three (3) copies of the child’s Certificate of Birth or Shessei Todoke Kisai Jiko Shoumeisho . If the certificate has been amended, please also submit the Tsuikan Todoke (original and three (3) copies)
    - Original and three (3) photocopies of the PSA /NSO Birth Certificate and four (4) copies of the data page of the valid Philippine passport of the parent/s, if Filpino
    - Four (4) copies of the data page of the parent’s valid passport or  government issued ID
    -If registration is being filed beyond 30 days from the birth of the child, four (4) copies of Affidavit of Delayed  Registration of Birth
    - Four (4) copies of Affidavit of Admission of Paternity.
    - Four (4) copies of Affidavit to use the surname of the Father.

- Four (4) copies of the datapage of  the Japanese/foreign passport if the child being registered has a Japanese or foreign passport

- Self-addressed return envelope (Letterpack 520)
- Fees: Report of Birth: 3,250 yen /  Affidavit : 3,250 yen (per affidavit) / Translation: 3,250 yen (per document)

HOW TO AVAIL OF THE SERVICE:

Step

Location

Client

Service Provided

Duration**

Person-

in-charge

Fee

Form

1

Civil Registry Processing Window

Obtains ROB form and fills out entries in form and prepares all needed requirements including prepaid self addressed envelope

Provides ROB form to client

Approx. 5 minutes

Civil Registry Processor

n/a

4 copies of the Report of Birth (ROB) form

2

Civil Registry Processing Window

Presents duly filled-up and signed ROB forms and all required documents

Checks if forms are properly filled-up

Evaluates if requirements submitted are complete.

If documents are in order,  advises client to proceed to Cashier’s window for payment of appropriate fees

Approx. 5 minutes

Civil Registry Processor

n/a

n/a

3

Cashier’s Window

Pays appropriate fees to cashier

Accepts payment, provides change and issue official receipt and confirmation of payment slip

Approx. 3 minutes

Cashier

3,250 yen for ROB

3,250 yen per document for translation

3,250 yen per document for affidavits, if any

Official Receipt

4

Civil Registry Processing Window

Submits all required documents, confirmation of payment slip, and self addressed return envelope  

Accepts confirmation of payment slip, civil registry form and supporting documents for processing and signature of consular officer.  

Advises client that processed ROB will be delivered by mail via self-addressed return envelope  

Approx. 2 minutes

Civil Registry Processor

 

n/a

**Results may vary depending on the client’s concerns and documents                                                                             TOTAL PROCESSING TIME: 15 minutes 

 

REPORT OF DEATH

REQUIREMENTS:

  1. Duly accomplished Report of Death form.
  2. Original copy and three (3) photocopies of the shibo todoke no kisai jiko shomeisho issued by the city hall where the death was registered.
  3. Proof of Filipino citizenship of the deceased:
    1. Original Philippine passport and three (3) photocopies of the passport data page.
    2. If the passport is not available, original copy and three (3) photocopies of the PSA or NSO birth certificate.
  4. Passport or valid identification document of the informant.
  5. Affidavit of delayed registration if the death was not registered/reported to the Consulate within 30 days from the occurrence.

FOR REPATRIATION OF REMAINS OF FILIPINO NATIONALS:

  1. Report of Death (ROD) issued by the Philippine Consulate / Embassy
  2. From the funeral parlor,  the following documents must be duly authenticated by the Japanese Foreign Ministry (Gaimusho)
    1. Notarized affidavit of embalming (bofu shori shomeisho), or Notarized affidavit of packaging of remains in dry ice for international transportation;
    2. Notarized affidavit of guarantee (nokan shomeisho) that the casket contains only the cremated remains of the deceased; and
    3. Notarized affidavit of non-contagious remains (hikansen shomeisho) certifying that the remains of the deceased is not infectious or has no contagious disease.

FOR SHIPMENT OF CREMATED REMAINS OF FILIPINO NATIONALS:

  1. Report of Death (ROD) issued by the Philippine Consulate / Embassy
  2. Original cremation permit (kaso kyokasho) issued by the city hall or ward office; and
  3. Passport or valid identification document of the applicant

HOW TO AVAIL OF THE SERVICE:

Step

Location

Client

Service Provided

Duration**

Person-

in-charge

Fee

Form

1

Civil Registry Processing Window

Obtains ROD form and fills out entries in form and prepares all needed requirements including prepaid self addressed envelope

Provides ROD form to client, and affidavit form (if necessary)

Approx. 5 minutes

Civil Registry Processor

n/a

Report of Death (ROD) form, and

Affidavit of Delayed Registration, if applicable

2

Civil Registry Processing Window

Presents duly filled-up and signed ROD forms and all required documents

Checks if forms are properly filled-up and if supporting documents are complete.

If documents are in order,  advises client to proceed to Cashier’s window for payment of appropriate fees

Approx. 5 minutes

Civil Registry Processor

Official translator

n/a

n/a

3

Cashier’s Window

Pays appropriate fees to cashier

Accepts payment, provides change and issues official receipt  and confirmation of payment slip

Approx. 3 minutes

Cashier

3,250 yen for ROD

3,250 yen per document for translation

3,250 yen per document for affidavits, if any

3,250 yen for certification for the shipment of remains

Official Receipt

4

Civil Registry Processing Window

Submits all required documents, confirmation of payment slip, and self-addressed return envelope  

Accepts confirmation of payment slip, civil registry form and supporting documents for processing

Encoding of information on the database and printing of final copies of RoD for review and signature of the client

Advises client that processed ROD will be delivered by mail via self-addressed return envelope  

Prepares Japanese documents for official translation

Approx. 15 minutes

Civil Registry Processor

 

n/a

 

 

**Results may vary depending on the client’s concerns and documents TOTAL PROCESSING TIME: 28 minutes

NOTARIZATION / AUTHENTICATION OF DOCUMENTS

REQUIREMENTS:

- Personal Appearance

- Accomplished Special Power of Attorney (SPA) / Affidavit of Support, Guarantee & Consent (ASGC) or Affidavit  Forms

 (original and one photocopy)

- Two (2) photocopies of the data page of applicant's VALID Philippine Passport

- For joint SPA / ASGC and other Affidavits,  if the other signatory is Japanese or of other nationality,   two (2) photocopies of the data page of his/her passport

If applicant/s could not appear in person,  the documents (SPA/Affidavit) should be:

- Notarized by a Japanese Notary Public (Koshonin yakuba);

- Authenticated by the Legal Affairs Bureau (Homukyoku);

- Authenticated by the Ministry of Foreign Affairs of Japan (Gaimusho))

- Processing fee of 3,250 yen for every document (if application is to be sent by mail, please send through genkin  kakitome)

- Return mail (Letterpack 520 - available at the Post Office)  

HOW TO AVAIL OF THE SERVICE:

tep

Location

Client

Service Provided

Duration

Person-

in-charge

Fee

Form

1

Notarials Processing Window

Fill up forms as needed and prepares original documents for notarization/ authentication, valid passport or ID  examine originals and provide required photocopies of documents and passport/ID

Provides appropriate form to client

Approx. 5 minutes

Notarials Processor

n/a

Appropriate Special Power of Attorney or

Affidavit form

2

Notarials Processing Window

Presents duly filled-up and signed SPA / Affidavit / or documents for authentication

Checks if forms are properly filled-up

Evaluates if requirements submitted are complete.

If documents are in order,  advises client to proceed to Cashier’s window for payment of appropriate fees

Approx. 5 minutes

Notarials Processor

n/a

n/a

3

Cashier

Pays appropriate fees to cashier

Accepts payment, provides change and issues official receipt and confirmation of payment slip

Approx. 3 minutes

Cashier

3,250 yen per document

n/a

4

Notarials Processing Window

Submits all required documents, confirmation of payment slip and self addressed return envelope  

Accepts confirmation of payment slip, documents for processing  

Advises client that processed document will be delivered by mail via self-addressed return envelope  

Approx. 2 minutes

Notarials Processor

 

n/a

**Results may vary depending on the client’s concerns and documents TOTAL PROCESSING TIME: 15 minutes 

 

VISA

REQUIREMENTS:

REQUIREMENTS FOR TEMPORARY VISITOR’S VISA:

- Duly accomplished visa application form with one recent passport-size photograph.
- Original passport valid not less than six (6) months beyond intended period of stay and one (1) photocopy of passport data page.
- Original round trip booking certificate or plane ticket with one (1) photocopy for presentation to the Visa Officer.
- Proof of financial capacity (e.g. original bank book or bank certificate for presentation to Visa Officer upon application) with one (1) photocopy
- Original Certificate of Employment or business registration (with English translation)
- For student, original Certificate of Enrolment and/or Letter of Endorsement from Japanese University and/or valid school identification card (with English Translation)
- If unemployed or student, Letter of Guarantee from spouse or parent (with copy of valid identification and proof of financial capacity)
- Original Letter of Invitation and Guarantee from sponsor in the Philippines and copy of valid identification of sponsor (i.e. passport, driver’s license, etc.).

- If sponsor is a foreign national, copy of valid Philippine visa is also required.
- Original certificate of Hotel Reservation at any hotel in the Philippines.

REQUIREMENTS FOR BUSINESS VISA:

- Duly accomplished visa application form with one recent passport-size photograph.
- Original passport and one (1) photocopy of passport data page/s.
- Original round trip booking certificate or plane ticket with one (1) photocopy for presentation to the Visa Officer upon application
- Original copy of the Letter of Recommendation and Guarantee from applicant’s employer in Japan signed by company official
- Original copy of Letter of Invitation and Support and Guarantee from the Philippine company duly signed by company official

HOW TO AVAIL OF THE SERVICE:

Step

Location

Client

Service Provided

Duration

Person-

in-charge

Fee

Form

1

Visa Processing Window

Fills up forms as needed and prepares passport and all required supporting documents

Provides appropriate form to client

Approx. 5 minutes

Visa Processor

n/a

Visa Application Form

2

Visa Processing Window

Presents duly filled-up and signed application form

Checks if forms are properly filled-up and

evaluates if requirements submitted are complete.

Processor may conduct interview to clarify certain aspects of application

If documents are in order,  advises client to proceed to Cashier’s window for payment of appropriate fees

Approx. 8 minutes

Visa Processor

n/a

n/a

3

Cashier

Pays appropriate visa processing fees to cashier

Accepts payment, provides change and issues official receipt and confirmation of payment slip

Approx. 3 minutes

Cashier

3,900 yen for single entry visa if non-Japanese national

5,200 yen for single entry for restricted nationals

Gratis for single entry if Japanese national

7,800 multiple-entry visa valid for six months

11,700 multiple-entry visa valid for one year

n/a

4

Visa Processing Window

Submits all required documents, confirmation of payment slip and self addressed return envelope  

Accepts confirmation of payment slip, documents for processing  

Advises client that processed document will be delivered by mail via self-addressed return envelope  

Approx. 2 minutes

Notarials Processor

 

n/a

**Results may vary depending on the client’s circumstances / TOTAL PROCESSING TIME: 18 minutes
  Client may also be subjected to interview with consular officer